Additional Information Regarding Open Enrollment for 2019-20
As the District prepares to fill some of the open student slots for the 2019-20 school year with new out-of-district students, we felt it was important to provide some process information since accepting out-of-district students through a lottery has not been done for over a decade.
Again, in order to maintain our classroom diversity and richness, the District is seeking approximately 25 new students, but out-of-district students are limited to specific grade levels (K, 1, 2, 6, 8 & 11-IB Program). For example, if the elementary school accepts 5 new students at Grade 2, the class average would increase from 16 to 17 students per class. This still keeps us within the class size limitations set by board policy under OE-4 Instructional Program.
We hope the following information will assist in clarifying any misconceptions about class sizes and the lottery process.
Questions & Answers:
Q) With the District accepting new out-of-district students, will class sizes at the elementary and middle schools exceed the Board’s recommended class size ranges or averages?
A) The District’s loss in student enrollment provided impetus for the District to consider replacing a few of the students. The District will follow the Board’s recommendations for class size ranges or averages. As noted in policy, at the primary level (Grades K-2) the range is 16-18 students per class; and at the secondary level (Grades 5-12) an average of 20-22 students per class. Through the lottery process, it is the District’s plan to not exceed the top range number when accepting new out-of-district students for next year.
Q) What qualifies a student to enter the lottery for the 2019-20 school year?
A) Any current out-of-district student that is not enrolled in the Aspen schools and is applying for a grade level accepting out-of-district students for next year qualifies for the lottery.
Q) Will priority be given to any applicants?
A) Priority will not be based on current policy (JF Admission and Denial of Admission), which is set up for enrollment at all grade levels. Instead, there are only two considerations:
- Does the applicant have a current sibling attending one of the Aspen schools (AES, AMS or AHS)? Any applicants with a sibling currently attending an Aspen school will be in the first lottery; then all remaining openings will be filled by a second lottery of qualified applicants.
- If an applicant is selected that has another sibling who qualifies for the lottery, both students will automatically get in. Multiple spots may be filled by one family.
Q) How will the District determine the lottery selections?
A) Applicants will be assigned a random 3-digit number in no particular order. Once the numbers have been assigned, an electronic random number generator will be used to select the winning number until all openings are filled.
Q) If my family and/or child is selected, when will I be notified?
A) Lottery winners will be notified late morning and afternoon of Thursday, May 16th. Winners will need to decide at the time of notification if they are accepting the invitation to enroll their child/children in the Aspen schools.
Q) What if someone selected decides not to accept the invitation to attend the Aspen schools?
A) If a lottery winner decides not to accept the invitation to attend the Aspen schools, we will move to the next randomly selected lottery winner until all designated openings have been filled.
Q) When will the lottery take place?
A) The lottery will take place in the district offices on Thursday, May 16th between 8:30-10:00 a.m.
Q) Who will be present during the lottery process?
A) Present during the selection process will be the Building Principal, Technology representative, Administrative Assistant to the Superintendent, and Superintendent.
For more information or if you have questions, please contact Angela Rittenhouse at email@example.com or 970-925-3760 x4007.
Dr. John Maloy
Superintendent of Schools
Aspen School District